Jobs

Purpose: Beckley Area Foundation (BAF) is a grant making public charity that is focused on primarily serving Raleigh County. BAF works with donors to give money where it is needed most, whether that means supporting economic development, arts, education, children and youth programs, senior services, or other needs in the community.
The Administrative and Communication Associate will be responsible for providing administrative and programming support to the staff as well as the development and production of internal and external communications including but not limited to newsletters, mailing lists, social media and collateral materials. This position works to ensure smooth and efficient operations of BAF. This is a full-time position. Hours will be structured according to the position’s need for oversight and support.

Professional Qualifications:

• Minimum bachelor’s degree or greater in Marketing, Communication or other related discipline is preferred
• Excellent written/verbal communications skills; ability to develop and tell compelling stories
• Strong organizational and project management skills; attention to detail
• Proficient in Microsoft Office Suite, web content management, social media platforms & desktop publishing
• Ability to convey the vision of Beckley Area Foundation’s strategic future to staff, board, volunteers and donors
• Knowledge of donor relations
• Program development skills
• Ability to work independently and prioritize time sensitive projects
• Ability to collaborate with and motivate board members, staff and other volunteers
• Ability to interface and engage diverse volunteer and donor groups
• Ability to maintain confidentiality

Specific Responsibilities:

Administrative

• Support the day-to-day operations of the Beckley Area Foundation
• Receive all visitors to the office
• Receive and direct incoming calls when needed
• Pick up mail daily
• Plan and coordinate all meetings including obtaining necessary resources and communications to participants
• Generate all required correspondence via phone, letter or email
• File all donor acknowledgements and related correspondence in corresponding files promptly and efficiently
• Prepare any required reports or documents
• Attend all meetings as assigned
• Maintain detailed record of board minutes and electronic votes
• Perform additional duties as assigned.

Communication

• Execute the Foundation’s communication and marketing strategy
• Collaborate with staff to identify, develop and communicate compelling stories that reflect the Foundation’s work
• Produce annual reports, print newsletters and other marketing pieces
• Provide support creating digital materials using graphic design templates and platforms such as Canva, MailChimp, and PowerPoint slides, etc.
• Build strong media relationships and engage media in the Foundation’s work
• Strengthen the Foundation’s brand through consistent application across mediums
• Communicate with website manager to maintain and update website content.
• Manage the Foundation’s social media presence and reach
• Maintain media contact list
• Develop creative impact stories about the Foundation’s grantees, donors and community
• Maintain photo and video image files to facilitate print and digital media requests
• Assist with the preparation for program and community events
• Additional duties as assigned